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Detailed list of the commonly used Acronyms
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Home News Updates
The most recent new, updates, and things to look out for
Article Index
This section brakes up all articles into easier to navigate categories
INDEX
Technical Update
Assessment Updates
- Skilled Assessment Updates for Changing Prioritization Standards for Coordinated Entry
- System-wide Assessment Change: Sexual Orientation Question
- System-wide Assessment Change: Unsheltered Questions
- SSVF Assessment Updates: Questions Regarding Employment
- Assessment Question Added: Reason for Current Housing Situation
- Proposed Assessment Questions Going Live October 1st
ART Reports
- Pulling the Evaluation Tool for the Community Development Grant Application (CDGA) RFP
- ART and Java Update (Mozilla Firefox update)
Basic Information about HMIS
- Site Map / Site Index / Site Directory
- What is HMIS?
- Getting to Know ServicePoint PDF
- Structure of HMIS
- Terms and Definitions
- Acronyms
HMIS ServicePoint Data Entry
- Adding and Reading Client Notes
- Searching for Clients in HMIS
- Creating a Client Record
- Sub-assessments and HUD Verifications
- Chronic Homelessness Questions in HMIS
- Flowchart of HUD’s Definition of Chronic Homelessness
- Documenting the Housing Move-In Date for Permanent Housing Projects
- Data Entry Timeline for Permanent Housing, Permanent Supportive Housing and Rapid Rehousing Projects
ShelterPoint Data Entry
- Intro to ShelterPoint
- ShelterPoint Guide
- ShelterPoint Training Snippets
- Correcting Your Point in Time Count Results
- Checking In Multi-person Households to ShelterPoint
- Removing Clients from ShelterPoint Unit List
Service Transactions
Editing Client Data and Entries/Exits
- Editing a Client Name and/or Social SSN - The Client Profile Tab
- Correcting Program Provider or Entry Type selected
- Adding an Individual Household Member to an Existing Entry/Exit: an expanded view
- Adding Goals and Case Notes
- Updating Client Assessment Information: Interim Reviews
- Deleting Extra Entries
- Non-Cash Benefits - Entering Sub-Assessments for Children
Running Reports
- Audit Report
- ART Report Descriptions
- Running and Interpreting the Data Quality Report
- Scheduling Reports in ART
- Running the CoC-APR
- Running and Interpreting the ESG CAPER Report in HMIS
- Creating a Counts Report
- Running the Housing Move-In Date Report
Client Consent and Privacy Policy
- Client Consent and Supplemental (ROI)
- Privacy Policy Notice
- Privacy One-page Posting
- Webinar: Privacy Policy and Client Consent Form Refresher
English Privacy Policy and Client Consent
Spanish Privacy Policy and Client Consent
- Spanish Privacy Policy Notice
- Spanish Privacy one-page Posting
- Spanish Client Consent for Data Sharing and Supplemental (12-26-2018)
Locking Records, Client Consents in HMIS, and Reporting
- Documenting Client Consent in HMIS - ROI
- How to Lock a Client Record
- Sharing Enrollment Data - Using HMIS to Better Serve Clients
- Using ART to monitor client record locking in HMIS
- Recorded Webinar: New Consent Form and Privacy Policy Training
Partner Agencies
Recommended Intake Forms
Polish Client Consent
Frequently Asked Questions about Client Consent and Data Sharing
Department of Family and Support Services Quarterly Reporting
- DFSS Quarterly Report Submission Guide
- FAQ: DFSS Quarterly Reports
- DFSS Quarterly Reporting Data Support Sessions
Data Quality
- Data Quality Webinar from 10/26/2017
- Utilization Non Compliance
- Creating/Editing Your Unit Lists
- Data Entry Timeframes
- Chicago HMIS Data Quality Plan
- Chicago HMIS Child Only Entry Non-Compliance Form
- Housing Inventory Count Spreadsheet
- HMIS Quarterly Data Quality Assessment Process and ATA Discussion Webinar
HMIS Lead Participation Agreement, End User Code of Ethics, and Standard Operating Procedures
- Executed Memorandum of Understanding between CoC Board of Directors and All Chicago HMIS Lead
- Agency Participation Agreement
- HMIS End User Policy and Code of Ethics
- HMIS Standard Operating Procedures for Implementation
Project Creation for HMIS
Agency Project Types
Data Quality Workgroup
- DQW Meeting Minutes - November 19th, 2019
- DQW Meeting Minutes - September 17th, 2019
- DQW Meeting Minutes - July 16th, 2019
- DQSC Meeting Minutes - May 10th, 2019
- DQSC Meeting Minutes - February 20th, 2019
- DQSC Meeting Minutes - November 7th, 2018
- DQSC Meeting Minutes - May 29th, 2018
- DQSC Meeting Minutes - April 5th, 2018
Coordinated Entry System Refinement Lab Status Report
Upcoming Committee and Workgroup Meeting Dates
- HMIS Committee Meeting Dates
- INACTVE ARTICLE - Reporting Work Group
- Coordinated Entry System Work Groups
- Data Quality Work Group Meeting Dates
HMIS Committee
- HMIS Committee Minutes - June 12th, 2019
- HMIS Committee Minutes - May 23rd, 2019
- HMIS Commitee Minutes - April 10th, 2019
- HMIS Committee Minutes - February 13th, 2019
- HMIS Committee Meeting - December 12th, 2018
- HMIS Committee Minutes - May 16th, 2018
DQSC Training Workgroup
Specialized Training
HMIS New User Training
- Proctored Evaluation for HMIS New Users
- Step by Step How To Get Trained in HMIS (For Staff and with Note to Supervisors)
- (Historical Document Kept for Archival Purposes) Payment Structure for Training
- Redeeming HMIS Training Credits - Paying for Online Training
- Non-HMIS Course Offerings
- Frequently Asked Questions
Upcoming Webinars
- SSVF Rapid Resolution Data Standards Update
- 2019 Pre-Point in Time Count Webinar
- State Homeless Prevention Workflow Refresher
- HUD Data Standard Changes
Agency Technical Administrator Training
Coordinated Entry System
- Transition to HMIS - Matching for Permanent Housing Providers
- Coordinated Entry System (CES) Contact Protocol
- Coordinated Entry System (CES) and Call Center
- Changes to Coordinated Entry Prioritization
- Housing History Tool in Standardized Housing Assessment
- Project Eligibility Details Form
- Behind the Scenes of CES
- Match & Rematch Request Forms
- Skilled Assessor Agreement
- Referral Need Status Glossary
- Coordinated Entry System: Need Status Webinar and Referral Workflow Overview
- Transfer Requests in HMIS
- Request for Subsequent Match Protocol
- Housing History Tool
- Chronic Homelessness Verification Packet
- How to Upload the Chronic Homelessness Verification Packet
Workflows
- Adding Referral Service Notes
- Two to One Re-Matching
- Skilled Assessor Workflow
- Housing System Navigation Workflow
- Chicago Emergency Shelter and Transitional Housing Projects
- Housing Provider Workflow for Chicago's Coordinated Entry System (CES)
- Matching Team Workflow
- CES Self-Matching Process for SSVF Projects
Assessments
- CES: Assessment Refinement Webinar 11/11/19
- Summary of Changes to the Standardized Housing Assessment (November 2017)
- Chicago Continuum of Care - Standardized Housing Assessment
- Chicago Continuum of Care - Standardized Housing Assessment (Polish)
- Chicago Continuum of Care - Standardized Housing Assessment (Spanish)
Vulnerability Index (VI) and Scoring Rubric
- Individual Vulnerability Index (VI)
- Family Vulnerability Index (VI)
- Youth Vulnerability Index (VI)
- Individual VI Scoring Rubric
- Family VI Scoring Rubric
- Youth VI Scoring Rubric
ATA Training Webinar Series
2017 HUD CoC Competition
HMIS Data Standards
- 2016 HMIS Data Standards Revisions: RHY
- 2016 HMIS Data Standards Revisions: PATH
- 2016 HMIS Data Standards Revisions: TH, PH, PSH, HP, SSO, RRH
- 2016 HMIS Revised Data Standards - Emergency Shelter, Save Haven, Street Outreach
Agency Technical Administrator (ATA) Meeting Presentation Materials
- ATA Meeting - November 13, 2019
- ATA Meeting - September 11, 2019
- ATA Meeting - July 10, 2019
- ATA Meeting - May 8, 2019
- ATA Meeting - March 13, 2019
- ATA Meeting - January 9th, 2019
- ATA Meeting - November 14, 2018
- ATA Meeting - September 12, 2018
- ATA Meeting - November 8, 2017
- ATA Meeting - September 13, 2017
- ATA Meeting - July 12, 2017
- ATA Meeting - May 10, 2017
- ATA Meeting - November, 9 2016
- ATA Meeting - September 14, 2016
- ATA Meeting - May 11, 2016
- ATA Meeting - March 30, 2016
ESG (Emergency Solutions Grant)
Drop In Center
Flexible Housing Pool (FHP)
Chronic Homelessness
CoC Program Joint Component Funding
RHY - Runaway Homeless Youth
Diversion
Chicago Ending Veteran Homelessness Initiative
State Homeless Prevention
Outreach
ART and Reporting
- Webinar: HMIS Reporting using ReportWriter, Count Reports and ART
- Webinar (9/1/2017): CoC APR Troubleshooting
- Webinar (4/10/2017) - Changes to the HUD CoC APR
SkanPoint
Rapid Re-housing (RRH) Workflows
PATH Programs
SSVF