For agencies to comply with the 2024 HUD Data Standards, Permanent Housing (PH), Permanent Supportive Housing (PSH), and Rapid Rehousing (PH-RRH) projects must document a client's housing move-in date (find out what type of project your program is here).

The housing move-in date is different than when the client entered/admitted into the project. For a Housing Move-in date to be valid, it must be dated on or after an enrollment date.

*If a project receives a transfer, but the client's physical location has not changed, the Housing Move-in Date must be entered with a date identical to the entry date into the new project.  All PH/PSH/RRH need a Housing move-in date for the client to be considered housed.

*If the client moves directly from one unit into another unit, with no days of homelessness in between, it would not be necessary to exit and re-enter them, because their housing move-in date would still accurately reflect the day they entered permanent housing according to that enrollment record.

Documenting the Housing Move-in Date in HMIS

To document a client's housing move-in date, do the following:

Navigate to the clients project enrollment via the Entry/Exit tab and click Interims.

*Housing Move-In Dates should ALWAYS be entered via an Interim Review

Once the Interim Review window pops up, click Add Interim Review

Once on the Interim Review Data screen, the Interim Review Type dropdown question will be "Update: Housing Move-In Date".

You will then need to add a Review Date. The Review Date is not the Housing Move-in Date Field and will not count towards a valid entry. This date indicates when the information was gathered. 

Once you click Save and Continue you will be taken to the Interim Review Assessment. By default, the assessment should be HUD CoC & ESG Update. 

If not you will need to navigate to the assessment via the Select Assessment Section at the top.

At the top of the HUD CoC & ESG Update assessment, you will be able to add in the Housing Move-In Date.

Be sure that the date entered is after the client's enrollment. Dates added that is before the enrollment are not valid.

Reporting

Please see our Generating and Interpreting the Utilization Business Objects Report article to verify utilization and the client enrolled with a Housing Move-in Date.