For agencies to comply the 2017 HUD Data Standards changes, Permanent Housing, Permanent Supportive Housing and Rapid Rehousing projects must now document a client's housing move-in date (find out what type of project your program is here).
The housing move-in date is different than when the client entered/admitted into the project. For a Housing Move-in date to be valid, it must be dated on or after an enrollment date.
*If a project receives a transfer, but the client's physical location has not changed, the Housing Move-in Date must be entered with a date identical to the entry date into the new project. All PH/PSH/RRH need a Housing move-in date for the client to be considered housed.
*If the client moves directly from one unit into another unit, with no days of homelessness in between, it would not be necessary to exit and re-enter them, because their housing move-in date would still accurately reflect the day they entered permanent housing according to that enrollment record.
Pre-recorded Webinar
You can also find a recorded webinar of this workflow which you can view below. The webinar was recorded on December 8th, 2017.
Criteria of Entry
A client is entered into a project when the following three conditions are met:
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Information provided by the client or from the referral indicates they meet the criteria for admission.
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The client has indicated they want to be housed in this project.
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The client is able to access services and housing through the project. The expectation is the project has a housing opening (on-site, site-based, or scattered-site subsidy) or expects to have one in a reasonably short amount of time.
Once your client is entered into the project, it may take a few days to actually get the unit ready for the client to occupy. That is where the housing move-in date comes in.
Documenting the Housing Move-in Date in HMIS
In order to document a client's housing move-in date, do the following:
- After entering the client into your project, go to the Entry/Exit tab and click the icon in the Interim's section
- From there, click "Add Interim Review"
- From the drop down for "Interim Review Type", you will select "Update: Housing Move-In Date"
- You will be taken to an Annual Assessment (as pictured below)
- Though it might be tempting, this is NOT the assessment you will need, as it does not have the Housing Move-in Date field
- You need to click "HUD CoC and ESG Update (ex. below is 2017 Chicago but you would choose the most recent)" in the Select an Assessment field
- Once you switch assessments, you will be able to fill in the housing move-in date field as required