• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    Step by Step - Registering for HMIS training (For Staff and with Note to Supervisors)

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    Matthew Robinson
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    Getting Started

    To begin, you will need to set up your own account in the HMIS Online Learning Portal (TalentLMS). 

    When you click that link, you will see the following login fields, click "Sign up" below:

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    Complete the registration details and you will be greeted with this screen:

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    The course catalog will present you with various courses you can take. The very first one you will want to add to your screen is going to be "Introduction to Homeless Management Information System". From this screen, you will click "Get This Course". 

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    From there, you can also filter by checking the box next to the category you want. For instance, when "Permanent Supportive Housing" is checked off, it will filter to show only the courses applicable to Permanent Supportive Housing. 

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    You'll also notice a "Bundle" feature. This bundle allows you to buy multiple courses for the price of one course. The only bundle currently available is for PH/RRH for singles and families. 

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    Available Courses and Overview

    There are three major components to getting trained depending on your project type:

    1. Introduction to HMIS Course
    2. Your Specific Workflow Course
    3. In-Person Evaluation / Training

    For HMIS Users getting trained for Emergency Shelter, Transitional Housing, Safe Haven, Permanent Housing, Rapid Rehousing, Outreach or PATH,  your general course flow will be the following:

     

    Training_Diagram.png

     

    Emergency Shelter, Transitional Housing, Safe Haven (ES, TH, SH)

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    Any user that needs ES, TH and SH training should complete the following steps:

    1. Complete the Introduction to HMIS
      • You will need to complete the full Introduction
    2. Purchase and complete the Emergency Shelters (ES) & Safe Haven (SH) Projects Workflow Training
    3. At the end of the course, you will be prompted to register for a proctored session
      • You will attend this proctored session and will need to create one client record before getting live access to HMIS

     

    Permanent Housing, Permanent Supportive Housing, Rapid Rehousing (PH, PSH, RRH)

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    Any user that needs PH, PSH, and RRH training should complete the following steps:

    1. Complete the Introduction to HMIS
      • You will need to complete the full Introduction
    2. Purchase the PH, PSH, and RRH bundle and complete ONE of the available courses (either singles or families, you do not need to complete both)
      • If you will be working with both Singles and Families, it is recommended you complete the Families course
    3. At the end of the course, you will be prompted to register for a proctored session
      • You will attend this proctored session and will need to create one client record before getting live access to HMIS

     

    Outreach/PATH

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    Any user that needs Outreach/PATH training should complete the following steps:

    1. Complete the Introduction to HMIS
      • You will need to complete the full Introduction
    2. Purchase and complete the Outreach/PATH Workflow Training
    3. At the end of the course, you will be prompted to register for a proctored session
      • You will attend this proctored session and will need to create one client record before getting live access to HMIS

     

    Note for Supervisors/Agency Technical Administrators (ATAs)

    Your user will need to have their own account, so you cannot register for them, they must register for these courses themselves. Please also note that the HMIS Team will not publicly provide any scheduled new user evaluation/training dates, as those are specific only to the users completing the given courses. The reason for this policy is because the team has had users arrive to the scheduled new user evaluation/training dates without having completed the prerequisite courses.

    As  a supervisor, you should provide your new user with the following:

    • The HMIS Project IDs they will be working in
    • What level of access that user should have in HMIS (Case Manager I, II, III, ATA)
      • Should they have access to all of the projects at your agency?

     

     

     

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