The VA Export is a required report for programs funded by the U.S. Department of Veterans Affairs, including Supportive Services for Veteran Families (SSVF) and Grant and Per Diem (GPD) projects. This export generates a zipped set of CSV files that must be uploaded to the VA Repository every month.
The export ensures compliance with VA reporting requirements and supports accurate data submission for federal monitoring. Under Global Visibility, unlocked client records created or updated after go-live can appear in your export even if another agency entered the data. This improves coordination but requires careful review to confirm data quality and privacy before submission.
Running the VA Export in HMIS
The VA Export uses live data, so any corrections you make will appear immediately after re-running the export. Follow these steps:
First, navigate to the VA Report
- From the left navigation menu, click Reports.
- Locate VA Report in the list.
Next, set the Export parameters
- Export Name: Use a clear naming convention (e.g., AgencyName_ProjectName_MM-YYYY).
- Entry Data Type: Select VA (and HUD if applicable).
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Provider Type:
- For a single VA project, select Provider while in your native provider context.
- For multiple VA projects, select Reporting Group configured by your HMIS Lead.
- Start Date: Typically the beginning of the fiscal year (10/01/20XX).
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End Date: Last day of the previous month.
Next, Run the Export
- Click Run Export.
- The export will appear in the Run History table with a status of Pending.
- Click Refresh until the status changes to Completed.
Downloading the Export
Click the magnifying glass next to the completed export. In the pop-up, click Download Results. Save the zipped file in a secure, access-controlled location.
Important: Do not open or alter the contents of the zip file. Changing any file inside will cause upload errors.
For any questions, please reach out to Helpdesk@allchicago.org