• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    User Activity Audit

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    Rischelle Fajardo
    • Updated
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    Report Name User Activity Audit - 7-17-25
    Description This report provides a list of enrollments, interim reviews, and services created by all users or one user at a specified agency for a determined period of time. 
    Report Location

    Business Objects (BO) - 
    Public Folders/chicago_live_folder/Chicago CoC Reports (Secure)/Audit Reports/

    *This report requires a special license. Agency Technical Administrator (ATA)s are usually provided this license upon completion of training, but they may also request access for other users. 
    Report Information
    Prompt Description
    Enter Agency ID

    This prompt will filter the report to user activity for the selected provider. 

    1. You may search by name or HMIS ID at the top.
    2. Select the main Level 2 agency, not the specific project. This report populates users created under the selected provider
    Username: (Optional - Leave Blank) This prompt will filter the report further to one user's activity. 
    EDA Provider Leave this prompt at default. 
    Start Date This prompt will filter the report to only provide user activity starting from this date.
    End Date This prompt will filter the report to only provide user activity ending on this date.
    Report Prompts
     

    Tabs

    Tab Name Description
    Enrollments Created This tab populates a list of Enrollments created by all users, or the specified user, in the selected provider.
    Interim Reviews Created This tab populates a list of Interim Reviews created by all users, or the specified user, in the selected provider.
    Services Created This tab populates a list of Services created by all users, or the specified user, in the selected provider.

    Columns

    Column Description
    User Creating This column states the specific user that added the data in the system. If a specific user was selected in the prompt window, only that user's activity will appear in the report.
    Date Added to HMIS This column states that actual date the data element was added to the system. 
    Client ID This column states the Client ID where the user added data. 
    First Name This column states the client's first name.
    Last Name This column states the client's last name.
    Provider ID This column states the provider the data was entered under.
    Entry & Exit Date

    *Enrollments Created tab Only

    This column states the current Entry & Exit date of the enrollment created. When Exit is blank, then the enrollment is still open.
    Interim Review Type & Date

    *Interim Reviews Created tab Only

    This column states the Interim Review Type and Date of the Interim Review created. 
    Service Description and Start Date

    *Services Created tab Only

    This column states the specific Service created and its start date . 
    Report Output

     

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