• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    Steps to Becoming a Housing Resource Specialist (HRS)

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    Rischelle Fajardo
    • Updated
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    The HRS training is now open, and those interested may now submit the training request form for the upcoming 2025 hybrid sessions!

     

    Based on feedback from previous HRS trainings, we have adopted a new interpersonal approach that combines both self-paced and in-person components. This hybrid method is designed to enhance engagement and provide a more comprehensive learning experience.

    • These sessions will be held once a month, on the third Thursday of every month.
    • During the in-person training sessions, we will provide a brief overview of key training highlights and complete the 'fake client' portion as a cohort.
    • To ensure a more hands-on and personalized experience, space for each training session will be limited. By keeping the group size small, we can offer individualized attention and support, helping you maximize the value of this training.
    • More detailed instructions about scheduling each user’s in-person session will be provided individually.

     

    Please reach out to ces@chicagococ.org with any questions!

     

    The following article will outline the new HMIS data entry training to receive access to the Coordinated Entry (1474) project in the HMIS as a Housing Resource Specialist (HRS).

    Depending on the user's existing HMIS access or completed training, they may start at the step that makes the most sense, but all the steps must be completed and in order. 

     

    Step 1: For users new to the HRS role, and need CE 1474 access - Request access to Housing Resource Specialist (HRS) Training:

    1. Submit Housing Resource Specialist Training request form.
    2. Wait for the request approval. All Chicago Coordinated Entry (CE) team will contact you regarding approval.  

     

    Step 2: For all HMIS users, current or new - An ATA/Supervisor must request the training through the HMIS Help Desk including the following information:

    *All HMIS courses are unavailable in the LMS for self-enrollment and must be requested.

      1. Forwarded approval email from All Chicago
      2. Name and Agency email
      3. Username on the Learning Management System (LMS)
        • Create an account if you haven’t done so already. If you have issues accessing your existing account, email helpdesk@allchicago.org
      4. What role will be needed on the HMIS (ex. Case Manager, ATA, or Skilled Assessor) or expected responsibilities (ex. Read-Only, reviewing referrals, reporting, etc)
      5. What projects will need to be accessed 

     

    Step 3: For all new HMIS users - Complete the prerequisite HMIS course on the Learning Management System (LMS)

     

    Step 4: Complete the following courses on the Learning Management System (LMS) in order. 

    1. Housing Resource Specialist (HRS) - 2025 Update - You must complete the Introduction to HMIS course to unlock the HRS course. 

    2. Unsheltered Housing Initiative (UHI) Prioritization HMIS Workflow - You must complete the HRS course to unlock the UHI course. 

     

    Step 5: After completing the HRS and UHI course, users will be automatically added to the Housing Resource Specialist (HRS) Training – Final Steps course. 

    *Please note that completing old course, "Housing Resource Specialist" will not qualify for this course and users must complete Housing Resource Specialist (HRS) - 2025 Update to receive this course. 

     

    In this course, you will be provided instructions to:

    1. Review and Upload your HRS agreement
    2. Attend a mandatory in-person session at All Chicago
    3. Complete the fake client assignment in the HMIS training site.
    • If you do not already have access to the Coordinated Entry project (1474) in the training site, please reach out to the helpdesk@allchicago.org. 
    • This assignment is reviewed and approved by the Coordinated Entry team at All Chicago, who would then alert the HMIS team of the training completion.

     

    Step 6: Receive CE 1474 access in the Live HMIS

    After passing the fake client assignment, the Coordinated Entry team will inform the HMIS team of the training completion. The user will then be provided access to the Coordinated Entry project (1474) in the live HMIS. 

     

    If you have any questions about the training or access to the Coordinated Entry assessment, please contact the Coordinated Entry team at ces@chicagococ.org.

     

     

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