Agenda (Click for PDF)

Presentation (Click for PDF)

Important Links

• Agency Technical Administrator Meetings for the year
• Data Quality Workgroup Meetings for the year
• Calendar for Q1 2020
• Point in Time Count Time Training (HMIS Centered - Concentrates on ShelterPoint)
• PIT and Housing Inventory Count Training conducted by the Department of Family and Support Services and All Chicago Program Team (no training on ShelterPoint)
• One Page Description of Compass Project
• Structure of HMIS
• ATA Training Course

Notes

2020 Calendar

• Sal informed everyone to remove old ATA dates and to add the new calendar

PIT and HIC

• Max - HIC will occur 1/23 - 1/27
• Will ask 4 questions regarding Unit occupancy, Bed occupancy, Dedicated beds, Inventory in development
• Will record a webinar Jan 21st if anyone missed any training
• Will accept feedback on the PreHIC by 1/31

Intent to Renew

• Previously we asked agencies to look through the data but will change. We noticed the errors. Now the evaluation tool will not track utilization, timeliness, child-only entries, data completeness
• Plan to reintroduce these elements in 2021
• Will be a lot simpler - Confirming projects only
• Desk Audit will be a few questions:
  • Describe the Agency Internal Data Review plan and HMIS plan .....
  • Agency training onboarding of new employees what's the plan for new employees
  • Intakes Agency your agency uses.  
• All informational will not punitive
• Question from Aziza at Center for Housing and Health - Does the evaluation tool committee still has to approve?
  • Sal - Yes, everything is still tentative

ESG CAPER

• Will offer office hours for 1-on-1 assistance
• Agencies have already been emailed
  

Data Quality Process Update

• Data Quality process will revert back to old ART driven process
  • Approval still has to go through committee
• Will be updating the ART report to reflect current 2020 HUD data standard changes

Data Quality Process Update

Communication Refinement

• Aim to communicate more frequently and telegraph major changes with significant time for preparation

Improved Documentation and Knowledge Base

• Currently looking into how the articles on the help desk can be restructured to make it easier and help them be more successful
  • Break them into tiny blocks so it's more context ( so if a user is looking to enter a client they will only have to look for an entry article

More One to One Support

For Follow-up

• Make ATA and DQW meeting minutes public - send them out to ATAs in order to assists them in getting caught up with the changes in the system
• Look into a way to help agencies test their existing users
• Look into a consistent refresher course