HMIS Data Entry training for Housing System Navigation is currently paused as we work to improve training.
The Coordinated Entry team expects to start receiving new training requests on October 1st, 2024. Please look out for updates in the CoC newsletter and/or this article.
The following article will outline the new HMIS data entry training for Housing System Navigators (HSN), which grants users access to Housing System Navigation (HSN) projects in the HMIS for the following projects:
- (1420) Heartland Health Outreach - Housing System Navigation Project
- (1564) Ignite - Housing System Navigation
- (1630) North Side Housing & Supportive Services - Housing System Navigation
- (1808) Christian Community Health Center - Housing System Navigation
An in-person training for existing navigators was held on August 15, 2024 . The recording can be found below. Navigators that did not attend must complete the steps outlined below.
If you have any questions about the training, please contact the Coordinated Entry team at ces@chicagococ.org.
To receive data entry access to a Housing System Navigation (HSN) project in the HMIS:
*Depending on the user's existing HMIS access or completed training, they may start at the step that makes the most sense, but the steps must be done in order.
Step 1: For users new to the Housing Resource Specialist (HRS) role, and need CE 1474 access - Request access to Housing Resource Specialist Training:
- Submit Housing Resource Specialist Training request form.
- Wait for the request approval. All Chicago will contact you regarding approval.
Step 2: For all HMIS users, existing or new - An ATA/Supervisor must request the training through the HMIS Help Desk including the following:
*HMIS courses are not currently available in the LMS for self-enrollment and must be requested
-
- Forwarded approval email from All Chicago
- Name and Agency email
- Username on the Learning Management System (LMS)
- Create an account if you haven’t done so already. If you have issues accessing your existing account, email helpdesk@allchicago.org
- What role will be needed on the HMIS (ex. Case Manager, ATA, Housing Resource Specialist, Housing System Navigator) and expected responsibilities (ex. Read-Only, reviewing referrals, reporting, etc)
- What projects will need to be accessed
Step 3: For all new HMIS users - Complete the prerequisite HMIS course on the Learning Management System (LMS)
- Introduction to Homeless Management Information System
- This step must be completed before moving forward.
- Midway through this course is where you need to register for an HMIS training account.
Step 4: For users new to the Housing Resource Specialist (HRS) role and need CE 1474 access:
- Complete the Housing Resource Specialist Training course on the Learning Management System (LMS).
- Use the instructions and scenario included in the course to complete the fake client assignment in the HMIS Training site. If you do not already have access to the Coordinated Entry project (1474) in the training site, please reach out to the helpdesk@allchicago.org.
- This assignment is managed and approved by the HRS Team at All Chicago, who would then alert the HMIS team of the training completion. Once the HMIS Team receive confirmation, you will be then alerted that you have gained access to the HMIS as a Housing Resource Specialist
Step 5: For users that have 1474 access, and are existing HRS, but are new to the Housing System Navigation (HSN) role:
- Complete the Housing System Navigation Training course on the Learning Management System (LMS).
- Use the instructions and scenario included in the course to complete the fake client assignment for your existing HRS fake client in the HMIS Training site.
- This assignment is managed and approved by the HSN Team at All Chicago, who would then alert the HMIS team of the training completion. Once the HMIS Team receive confirmation, you will be then alerted that you have gained access to the HMIS as a Housing System Navigator for your project.