• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    Living Situations

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    Rischelle Fajardo
    • Updated
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    The following lists and describes the available responses to the following questions: 

     

    Prior Living Situation:

    • Documents where the client slept the night before the assessment
    • Is only collected upon enrollment
    • Located in HUD entry assessments

     

    Current Living Situation:

    • Outreach and PATH-funded projects: Documents the date and location of the client contact
    • All other project types: Documents where the client will sleep the night of the assessment 
    • Is collected at all points of enrollment
    • Located in all HUD assessments

     

    Destination:

    • Documents where the client will be staying after exiting the project
    • Is only collected upon exit
    • Located in all exit assessments

     

    ResponseDescriptionPrior Living SituationCurrent Living SituationDestination
    Homeless Situations
    Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway station/airport or anywhere outside) The client was or will be living outside or any place not meant for human habitation (e.g. a vehicle, abandoned building, bus/train/subway/airport station, encampments)xxx
    Emergency shelter, including hotel or motel paid for with emergency shelter voucher, Host Home shelter The client was or will be living in a facility that provides temporary shelter for individuals and families experiencing homelessness.xxx
    Safe Haven

    The client was or will be living in a form of supportive housing that serves hard-to-reach persons experiencing homelessness with severe mental illness and/or substance use disorders who are on the street and have been unable or unwilling to participate in supportive services.

    This is a type of program and NOT the organization A Safe Haven

    		xxx
    Institutional Situations
    Foster care home or foster care group homeThe client was or will be living in a foster care home or foster care group home for youth (18-24 years old) or children(<18 years old). xxx
    Hospital or other residential nonpsychiatric medical facility

    The client was staying at or has exited to a hospital for any reason other than psychiatric. 

    Includes any residential care involving a medical need (hospital, nursing home, rehabilitation center). 

    		xxx
    Jail, prison, or juvenile detention facilityThe client was coming from or has been arrested and will be residing in a local jail, prison (state or federal) or juvenile detention facility.  xxx
    Long-term care facility or nursing homeThe client was living in or has exited to a facility the help meets medical or non-medical needs of people with chronic illness or disability who cannot care for themselves for long periods of time or a nursing homexxx
    Psychiatric hospital or other psychiatric facilityThe client was or will be living in a psychiatric facility, psychiatric hospital, or psychiatric unit of a  hospital Substance abuse treatment facility or detox center xxx
    Substance abuse treatment facility or detox centerThe client was or will be living in a substance abuse treatment program, detox program or other substance abuse residential facility.xxx
    Temporary Housing Situations
    Transitional housing for homeless persons (including homeless youth)The client was or will be living in a Transitional Housing program that is time limited up to 24 months. Includes Tenant-Based Rental Assistance (TBRA), Youth Supportive Housing Program (SHP) and Youth transitional housing programs. Does not include an exit to substance abuse treatment facility. xxx
    Residential project or halfway house with no homeless criteriaThe client was or will be living in a sober living or other residential project with no lease or rights of tenancy, with or without time limits.xxx
    Hotel or motel paid for without emergency shelter voucherThe client was or will be living in a hotel or motel; the client pays for their stay. xxx
    Host Home (non-crisis)The client was or will be living in a third party’s home; participation in the program does not have a homeless criteria requirement. Often a program for clients aging out of the foster care system. xxx
    Staying or living with family, temporary tenure (e.g., room, apartment, or house)
    • Exit Destination Only
    • The client will be living in room, apartment or house occupied by a friend/family.
    • Determination of permanent or temporary tenure at a family or friend's place should be based on each situation: Has the relationship been mended or have they placed a specific limit on the situation?
    • Use “temporary” if client is given a time limit in which he/she needs to leave or if the Case Manager has knowledge that the destination is meant to be very short term and/or is lacking stability, such as overcrowding (more than 1.5 persons per room). 
    		  x
    Staying or living with friends, temporary tenure (e.g., room, apartment, or house)  x
    Moved from one HOPWA funded project to HOPWA THLimited to use by HOPWA-funded projectsx
    Staying or living in a friend’s room, apartment, or houseThe client was or is living in a room, apartment or house occupied by a friend/family. xx 
    Staying or living in a family member’s room, apartment, or housexx 
    Permanent Housing Situation
    Staying or living with family, permanent tenure
    • Exit Destination Only
    • The client will be living in room, apartment or house occupied by a friend/family.
    • Determination of permanent or temporary tenure at a family or friend's place should be based on each situation: Has the relationship been mended or have they placed a specific limit on the situation?
    • Use “permanent” if the client has NOT been given a specific time limit in which he/she needs to leave or if exit destination is short term but leads to a permanent destination such as doubled up for two weeks until an apartment is ready.
    • Includes clients who leave for Job Corps, college, Military or National Guard training.
    		  x
    Staying or living with friends, permanent tenure  x
    Moved from one HOPWA funded project to HOPWA PHLimited to use by HOPWA-funded projects
    Rental by client, no ongoing housing subsidyThe client was or will be living in a unit they are renting without the support of  ongoing financial support.  xxx
    Rental by client, with ongoing housing subsidyAny subsidized rental housing. See dependent field responses in the table below*xxx
    Owned by client, with ongoing housing subsidyThe client owns or will own the unit they are living in and has an ongoing housing subsidy (mortgage payment support) attached to it. xxx
    Owned by client, no ongoing housing subsidyThe client owns or will own the unit they are living in and does not have an ongoing housing subsidy attached to it.  xxx
    Other
     Destinations below in Red are considered "Missing Data" based on HUD Data Standards
    No exit interview completed
    • Exit Destination Only
    • This will be considered "missing data" for data quality and reporting purposes. This response should not be used in place of a valid Living Situation response
    		x
    OtherAny response of "Other" in Destination will not count in any HMIS-based reporting as a positive outcome.xx
    Deceased
    • Exit Destination Only
    • The client died while in the program.
    		  x
    Worker unable to determinePATH-funded projects only x 
    Client doesn’t knowThe client exited the program without telling program staff or refusing to tell program staff where he or she was going. xxx
    Client prefers not to answerxxx
    Data not collected
    • Because a response is required for this question, this option means the client was not available to provide the information, or the worker didn’t ask.
    • The "Client doesn't know" or "Client prefers not to answer" responses should not be used to when that provider does not know the client's response.
    • Responses should not be assumed without first asking the client to provide the information.
    		xxx

     

     

    Subsidy Types – Dependent Field to "Rental by client, with ongoing housing subsidy"
    GPD TIP housing subsidy  Grant and Per Diem Transition in Place – VA program provides housing and services to help Veterans stabilize and move into permanent housing.
    VASH housing subsidyVeterans Affairs Supportive Housing – A program that combines HUD’s Housing Choice Voucher with VA’s services.
    RRH or equivalent subsidyRental subsidy that provides short-term (up to three months) and medium-term (4-24 months) tenant-based rental assistance and supportive services to households experiencing homelessness.
    HCV voucher (tenant or project based) (not dedicated)Housing Choice Voucher (sometimes referred to as Section 8). Includes HCV with no paired services.
    Public housing unitSubsidized or affordable rental housing unit owned and managed by a local public housing authority.
    Rental by client, with other ongoing housing subsidyHousing subsidized by a funding source not otherwise describe in these standards.
    Housing Stability VoucherHCV dedicated to assist households experiencing or at risk of homelessness, those fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, human trafficking, and veterans and families that include a veteran family member that meets one of the proceeding criteria.
    Family Unification Program Voucher (FUP)Housing assistance for families involved in the child welfare system and eligible youth aging out of foster care.
    Foster Youth to Independence Initiative (FYI)Housing assistance to young adults aging out of foster care.
    Permanent Supportive HousingA rental subsidized by any homeless funding source. This could be a scattered-site or site-based supportive housing where the rental subsidy is from Shelter Plus Care, Supportive Housing Program, or a local source of subsidy restricted strictly for homeless persons.
    Other permanent housing dedicated for formerly homeless personsLong-term housing that is not otherwise considered permanent supportive housing or rapid re-housing.
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