The Chicago CoC requires that all organizations using the Homeless Management Information System (HMIS) complete and execute an Agency Participation Agreement (APA) annually. We renew these in January of each year. We must have a signed agreement each year for your agency to continue to access the HMIS. The Agency Participation Agreement sets forth the responsibilities of each organization regarding the use of the HMIS as well as those of All Chicago Making Homelessness History as the HMIS Lead. Since the terms and conditions have been set by the CoC, we are not able to modify the agreements on an agency-by-agency basis.
Below is an example of the Agency Participation Agreement: (PDF version can be found below)
Information needed to complete the agency participation agreement:
- Name (Agency CEO/Director/Person of leadership)
- Email (Agency CEO/Director/Person of leadership)
- Agency Legal Name
- Agency Headquarters Address
If you are a new agency looking to use HMIS, please see article: Onboarding Steps for New HMIS-Participating Agencies and follow that process before an APA is issued.
To update the records of the contact person for the APA or simply want to ensure your APA is on file, please submit a ticket.
APA PDF Example: (PDF versions of the APA cannot be submitted. APA will only be sent and accepted via DocuSign)