• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    2021 Point In Time Count

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    Alexander Fuller
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    The Point in Time Count will take place on January 26th, 2021. Any agencies that operate the following project types are requested to participate and update their ShelterPoint lists to reflect clients checked in for that night:

    • Emergency Shelter
    • Transitional Housing
    • Safe Haven (project type, not agency)
    • Interim Housing (though most of these projects have been changed to be either ES or TH)

    *PH/PSH/RRH projects do not need to participate in the PIT process, though they do participate in the Housing Inventory Count (HIC).

     

    Objectives and Data Entry Expectations: Ensure that your ShelterPoint unit lists also reflect the number of clients that are currently enrolled in your project. All Chicago will compare the number of clients that entered your project versus those checked-into your ShelterPoint unit list. In short, please do the following:

    • Review the clients currently checked into your ShelterPoint unit list
    • Review the clients currently enrolled in your project
    • Verify All Clients ENROLLED in your project and OCCUPYING a bed are added to ShelterPoint
    • Ensure demographic data is complete in the client's Entry Assessment

     

    Below are dates to observe:

     

    Tuesday, January 26th

    PIT Date

    Agencies must ensure clients enrolled and occupying a bed are the only clients entered/checked into ShelterPoint.

    Agencies must ensure demographic data is complete in the Entry Assessment for all clients enrolled in the project.

     

    Again, all clients must be checked in to your unit list and enrolled in your project by Jan 26th at 11:59 pm to be counted in the PIT.

    Wednesday, January 27th

    		 All Chicago will run a ShelterPoint List report to identify clients that were check in to your shelter list and enrolled in your project on January 26th.

    Friday, January 29th

    PIT Results

    		 All Chicago will be sending the results to agencies ATA via email. The email will contain an Excel file per project that participates in the PIT. The results will be located on the Providers Details tab.

    Monday, February 1st

    Round 1 Data Clean up

    We are asking Agencies to review and correct their data by close of business Feb. 5th.

    • Ensure the number of client’s enrolled in this project matches the number of clients counted on the report.
    • Check out any clients that you are aware should not have been checked into your ShelterPoint unit list.
    • Fill in any fields that are highlighted pink using HMIS.

    Friday, February 5th

    Round 1 Data Clean up Ends

    		 All Chicago will run an updated ShelterPoint List report

    Monday, February 8th

    Round 2 Data Clean up

    All Chicago will be sending the updated PIT report to agencies ATA via email. We ask that Agencies continue to correct any remaining data by close of business Feb. 12th.

    Friday, February 12th

    Round 2 Data Clean up Ends

    		  

     

    The Point in Time Training course is now available to complete by anyone at your agency via the HMIS Talent site. We recommend having at least one staff member complete the course before the PIT date of January 26, 2021. The course will cover the history of the PIT count in Chicago and the reason it's completed every year. The course will also go over in detail how to check in a single client and/or a family onto your unit list.

     

    Links:

    Point in Time Count Training

     

    All Chicago’s HMIS Helpdesk has resources for how to check-in/check-out clients in ShelterPoint:

    • ShelterPoint Guide
      • New or returning to ShelterPoint? This guide is for you.
      • Learn all actions to manage client assignment to beds in ShelterPoint

     

     

    For any questions and updates about the Pre-PIT Count please contact the Help Desk by emailing helpdesk@allchicago.org.

     

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