• AIRS – Alliance of Information and Referral Systems
  • AHAR – Annual Homeless Assessment Report
  • APR – Annual Performance Report
  • ATA – Agency Technical Administrator
  • CAPER – Consolidated Annual Performance and Evaluation Report
  • CES – Coordinated Entry System
  • CDBG – Community Development Block Grant CoC - Continuum of Care
  • CH – Chronically Homeless
  • CoC – Continuum of Care
  • DOB – Date of Birth
  • DQSC – Data Quality Sub-Committee
  • DV – Domestic Violence
  • ES – Emergency Shelter
  • ESG – Emergency Solutions Grant
  • EVHI – Ending Veteran Homelessness Initiative
  • Homeless Emergency Assistance and Rapid Transition to Housing HIPAA - Health Insurance Portability and Accountability Act of 1996
  • HMIS – Homeless Management Information System
  • HoH – Head of Household
  • HOPWA – Housing Opportunities for Persons with AIDS
  • HPCC – Homeless Prevention Call Center
  • HUD – Housing and Urban Development
  • NOFA – Notice of Funding Availability PIT - Point in Time
  • NP - Non-Participating (Agency is listed as not using ServicePoint or no longer in operation)
  • PATH - Projects for Assistance in Transition from Homelessness
  • PPI – Personal Protected Information
  • PSH – Permanent Supportive Housing
  • RHY – Runaway and Homeless Youth
  • ROI – Release of Information
  • RRH – Rapid Re-Housing
  • SH – Safe Haven
  • SHP – Supportive Housing Program
  • SRO – Single Room Occupancy
  • SSI – Supplemental Security Income
  • SSN – Social Security Numbe
  • SSO – Supportive Services Only
  • SSVF – Supportive Services for Veteran Families
  • UDE – Universal Data Element
  • TANF – Temporary Assistance for Needy Families
  • TFA – Temporary Financial Assistance
  • VASH – Veteran Affairs Supportive Housing

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    HMIS Proctored Session - Evaluation Criteria

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    Matthew Robinson
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    This article is a further breakdown of the evaluation criteria that HMIS new users will be evaluated against during the HMIS Proctored Session.  The user is then expected to complete an entry and exit of a sample client that accurately documents the client’s consent form, locks their record, and meets the below criteria.

    All New Users will be evaluated using the General Evaluation Criteria.

    Staff working at specific project types will be evaluated on the additional Project Specific Criteria if necessary. 

     

    General Evaluation Criteria

    ClientPoint

    • Select the right provider for their project enrollment
    • Correctly enter a single or multi-person Household into HMIS 
    • Accurately document a client’s Release of Information

    Assessments & Sub-assessments

    • Interpret a sample client narrative and complete assessments based on the client narrative 
    • Select the appropriate assessment
    • Complete demographic questions 
    • Demonstrate a clear understanding of Prior Living Situation and Current Living Situation
    • Correctly complete HUD verification for all sub-assessments
    • Do not have overlapping dates or mismatches in HUD verified sub-assessment updates

    Exiting Clients

    • Complete an exit assessment with appropriate Reason for Leaving
    • Complete an exit assessment with appropriate Exit Destination

     

    Emergency Shelter Staff

    • Shelterpoint (optional)
      • Utilizing unit lists
      • Complete a check-in
      • Complete a check-out
      • Check the Household out of the bed and double check that they are off of the Unit List

     

    Permanent Supportive Housing Staff

    • Input a Housing Move-In Date through an interim assessment

     

    Rapid Rehousing Staff

    • Navigate between Rapid Rehousing Initial, Service Assessments, and Re-certification Assessment
    • For SSVF RRH, complete a Service Transaction that documents RRH Assistance. 

     

    Completion

    After the user completes their sample client’s record, they will let the HMIS proctor know they are complete and the HMIS staff member will review the record for the following criteria:

     

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